Privacy Policy

1. Who We Are

Baritex develops AI-powered software that helps businesses automate workflows, manage knowledge, improve productivity, and make better operational decisions.

This Privacy Policy applies to:

• BaritexOS
• Our websites
• Mobile applications
• APIs
• Customer support services
• Business communications
• Any related products or services we provide

Throughout this Policy, "Baritex," "we," "our," and "us" refer to Baritex and its affiliates.

2. Information We Collect

The information we collect depends on how you interact with our Services.

A. Account Information

When you create an account, we may collect:

• Full name
• Email address
• Phone number
• Company name
• Job title
• Password (stored in encrypted form)
• Profile photo (optional)
• Account preferences

B. Organization Information

If you create or administer a workspace, we may collect:

• Organization name
• Industry
• Business address
• Tax information (where applicable)
• Workspace settings
• Team member details
• Subscription information

C. Customer Content

You may upload or create content including:

• Documents
• Images
• PDFs
• Presentations
• Spreadsheets
• Notes
• Databases
• Business records
• Career-related information
• AI prompts
• AI conversations
• Workflow configurations

You retain ownership of your Customer Content.

D. Payment Information

When purchasing a subscription, payment information is processed by our third-party payment providers.

We may receive:

• Billing address
• Payment confirmation
• Subscription status
• Transaction identifiers

We do not store complete payment card information.

E. Technical Information

We automatically collect certain technical data, including:

• IP address
• Device type
• Browser type
• Operating system
• Language settings
• Device identifiers
• Log files
• Error reports
• Usage analytics

F. Cookies and Similar Technologies

We use cookies and similar technologies to:

• Keep you signed in
• Improve performance
• Remember preferences
• Measure platform usage
• Detect fraud
• Enhance security

You may manage cookie preferences through your browser settings.

3. How We Use Your Information

We use personal information to:

• Provide our Services
• Create and manage user accounts
• Authenticate users
• Process subscriptions
• Deliver AI functionality
• Improve platform performance
• Maintain platform security
• Respond to customer support requests
• Personalize user experiences
• Develop new products and features
• Prevent fraud and abuse
• Comply with legal obligations
• Communicate important service updates

We do not sell your personal information.

4. AI Processing

BaritexOS uses artificial intelligence to process prompts, uploaded files, and other Customer Content in order to provide requested features.

Depending on the feature you use, AI systems may:

• Summarize documents
• Analyze business information
• Generate recommendations
• Answer questions
• Automate workflows
• Produce reports
• Generate text or other content

AI-generated responses may not always be accurate or complete. Users are responsible for reviewing outputs before relying on them.

Unless otherwise stated in your subscription agreement, Baritex does not use Customer Content to train proprietary AI models without appropriate authorization or another lawful basis.

5. Legal Bases for Processing (GDPR)

Where the General Data Protection Regulation (GDPR) applies, we process personal data on one or more of the following legal bases:

• Performance of a contract
• Compliance with legal obligations
• Legitimate business interests
• Protection of vital interests
• Consent, where required

6. Sharing Your Information

We may share information with:

Service Providers

Including providers of:

• Cloud hosting
• Authentication
• Payment processing
• Customer support
• Email delivery
• Analytics
• Security monitoring

These providers process data only on our behalf and under appropriate contractual safeguards.

Business Transfers

If Baritex is involved in a merger, acquisition, investment, or sale of assets, personal information may be transferred as part of that transaction, subject to applicable law.

Legal Requirements

We may disclose information when required to:

• Comply with legal obligations
• Respond to lawful requests from public authorities
• Protect our rights
• Prevent fraud
• Protect users or the public from harm

7. International Data Transfers

Your information may be transferred to and processed in countries other than the country where it was collected.

Where required by law, Baritex implements appropriate safeguards for international transfers, including Standard Contractual Clauses (SCCs) or other recognized transfer mechanisms.

8. Data Retention

We retain personal information only for as long as necessary to:

• Provide our Services
• Meet legal obligations
• Resolve disputes
• Enforce agreements
• Maintain security
• Improve our Services

Retention periods vary depending on the type of information and applicable legal requirements.

When information is no longer required, it will be securely deleted or anonymized.

9. Security

We implement commercially reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, alteration, disclosure, or destruction.

These measures may include:

• Encryption in transit
• Encryption at rest (where applicable)
• Access controls
• Authentication mechanisms
• Monitoring and logging
• Security testing
• Employee confidentiality obligations

However, no system can guarantee absolute security.

10. Your Rights

Depending on your location, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Delete your information
• Restrict processing
• Object to certain processing activities
• Withdraw consent
• Receive a copy of your information in a portable format
• Lodge a complaint with a supervisory authority

Requests may be submitted using the contact information below.

11. Children's Privacy

BaritexOS is intended for businesses and individuals aged 18 years or older.

We do not knowingly collect personal information from children under the age required by applicable law.

If we become aware that such information has been collected, we will take appropriate steps to delete it.

12. Third-Party Services

Our Services may include links to or integrations with third-party websites, products, or services.

We are not responsible for the privacy practices of those third parties.

Users should review the privacy policies of any third-party services they choose to use.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Material changes will be communicated through the Services, by email, or through other appropriate means.

Your continued use of the Services after the effective date of an updated Privacy Policy constitutes acceptance of the revised Policy.

14. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:

Baritex AI Operating System Ltd

Email: privacy@baritex.io

Website: https://baritex.io

15. Additional Information for European Users

Where the GDPR or other applicable European data protection laws apply:

• Baritex acts as a Data Controller for personal information relating to account management, billing, and customer communications.
• Where Baritex processes Customer Content solely on behalf of business customers, Baritex generally acts as a Data Processor, and the customer acts as the Data Controller.
• Where required, Baritex will enter into a Data Processing Agreement (DPA) with business customers.

16. Contacting Supervisory Authorities

If you believe your privacy rights have been violated and you are located in a jurisdiction that provides this right, you may lodge a complaint with your local data protection authority.

Baritex encourages you to contact us first so that we can work to resolve your concerns promptly.

Last Updated: July 27, 2026.